With today’s technology, we rarely write a letter; let alone arranging an appointment via letters.
Nevertheless, letters are still in use. They are good for keeping records, especially
when they are sent to many people.
The example below requests an appointment.
Dear Sirs/Madams,
NetTech has upgraded our products, which
are more versatile and sophisticated than ever. We would like
to demonstrate the pull power of our software to our clients.
Would it be possible for us to arrange a workshop for your staff
sometime next month? The workshop will consist of two sessions,
each one and a half hour long.
Could you please confirm the time with
us by October 15?
We would appreciate your timely reply
and do look forward to meeting you.
Sincerely yours,
|
The recipient passes on the message to his/her colleagues.
Dear All,
NecTech offers a workshop to demonstrate their software. Could
you please let me know whether you would like to attend and what
time suits you best? Please fill out the attached slip and return
it to me by October 13.
Regards,
|
In order to arrange an appointment or meeting, you must state the purpose
of the meeting propose a time. The examples of expressions that you can
use are
| Would it be possible for
us |
to arrange a workshop for
your staff sometime next month? |
| |
to meet on ______? |
| Would you be free/ available
on 17 October, sometime in the afternoon? |
| Is next Tuesday suitable
for you? |
| Could you please let me
know whether you would like to attend and what time suits you best? |
Upon ending your letter, you might request a reply or express your enthusiastic in
meeting the person.
Could you please confirm the time with us by
October 15?
We would appreciate your timely reply and do look forward to meeting you.
I look forward to meeting you to discuss the matter. |
